District Administrator

Position responsibilities

Ambassadorship

District administrators are the “adult face” of the Builders Club program in their district. This means they should be advocates for the program, represent the program at district events, and generally serve as the primary “go-to” person for the program in their district.

Opening New Clubs 

District administrators support new clubs through the club-building and chartering processes. Administrators should also find opportunities in their district to promote the program to potential host sites (schools, agencies, etc.)

Club Support 

District administrators should offer regular communication and support to both Kiwanis advisors and faculty advisors. Administrators should find ways to recognize the work of the advisors and develop means to help them do their best.

Committee Leadership

District administrators should oversee a committee of adults to help carry out district responsibilities. Therefore, it becomes important for administrators to be good leaders/coaches skilled at putting people in positions where their strengths match the program needs.

Liaison to Kiwanis International

District administrators are the primary link between the Kiwanis International staff and their district. Responsibilities include providing updates, responding to requests, providing assistance in billing/membership issues, forwarding information and representing the interest of Kiwanis International.

Resources

Kiwanis International sign-in page (Kiwanis Connect)
Kiwanis Connect makes the sign on process simple, secure and streamlined. You’ll be able to access all your Kiwanis information, reports and special applications in one place. Check out frequently asked questions to learn more about Kiwanis Connect.

Monthly administrator e-newsletters
The third week of the month, Kiwanis International staff sends an E-newsletter to Builders Club Administrators and club advisors. View past E-newsletters by using the links on this website page.

Reports
Club advisor contact information – Download reports in Microsoft Excel listing club Kiwanis and faculty advisor contact information. Login to Kiwanis Connect to access this information. Not sure how to log in to Kiwanis Connect, check out these frequently asked questions to help.

Club status – Track club status, membership numbers and newly chartered clubs by reviewing these Kiwanis reports.

Club building and Chartering information
A district administrator’s role is to promote Builders Club to potential sponsoring Kiwanis clubs and to support those that take on this commitment. Promote the program to Kiwanis clubs by attending and hosting a booth or workshop at your Kiwanis district convention, mid-year conference and other meetings and conferences as appropriate. Support Kiwanis clubs that choose to sponsor by serving as the primary liaison between the Builders Club and the Kiwanis district. For more information, review the Ambassadorship responsibilities in the district administrator guide. Builders Club Chartering information is available on the Kiwanis website.

Builders Club program kit items

Review what’s offered in this year’s K-Kids program kit. Look through all the resources and be in the know about what club advisors receive to help them guide club members.

Virtual Tools to conduct meetings

Virtual resources for clubs

Annual club renewal fee

Beginning October 1 the year after Builders Club is chartered, the sponsoring Kiwanis club will be billed for an annual renewal fee by Kiwanis International. After following the steps to complete the renewal process, the Builders Club will receive a kit with resources for members.

Kiwanis Youth Protection Guidelines
There are more than 300,000 members in Kiwanis youth programs. Their care and safety is entrusted to every Kiwanis club member. For Kiwanis to be the premier provider of youth service clubs and programs, we must hold ourselves and fellow members to the highest standards of conduct and awareness.

Review the Youth Protection Guidelines and education course by following instructions at kiwanisone.org/youthprotection. Encourage your district’s advisors to complete the training each year.

Reimbursements
Builders Club district administrators are eligible to receive a reimbursement of up to $100 per chartered Builders Club from Kiwanis International. This reimbursement is intended to support the work of district administrators and to strengthen clubs within the district. You are eligible to receive reimbursement for anything associated with promotion or support of the Builders Club program. To complete a request, submit a copy of all receipts (including a driving directions log of mileage) and complete the reimbursement form following the instructions on the form. If you have questions contact lpyron@kiwanis.org.

Resources from past administrator conferences
Annual training for new and returning district administrators of all SLP programs (K-Kids, Builders Club, Key Club, Circle K and Aktion Club) will take place virtually this year. Visit this online folder where you’ll find resources from current and past conferences.

Private Facebook group for district administrators
This group is an online place for active district administrators of Builders Club to network, share ideas and ask questions. Request to join if you are an active Builders Club district administrator and haven’t already.

Club Recognition
Clubs and individual members have an opportunity to heighten their leadership experience – while adding more fun to the year by participating in club recognition. Refer to club recognition information for categories, deadlines and recognition opportunities.

Monthly advisor e-newsletters
From August to May, Kiwanis International publishes a monthly e-newsletter for all active Builders Club Kiwanis and faculty advisors. In these emails, an advisor will receive updates, tips, activity ideas, and resources. Administrators also receive a copy.

Follow Builders Club on social media
Get the latest news and connect with other clubs worldwide on Facebook, Twitter, and Pinterest.

Check out education courses for advisors
To help you strengthen clubs in your district, Kiwanis International has published interactive advisor education courses for advisors to better understand their role, and learn how to further develop the leadership skills of members.

Encourage advisors to access these resources by logging into the Kiwanis online reporting system and selecting the SLP Education tab. There are no limits to the number of times an advisor can review a course. District administrators may also review these courses by logging into the Kiwanis online reporting system and selecting the SLP Education tab.

Review virtual leadership training for advisors

Key Leader helps you take your leadership skills to the next level. Our program empowers students and adults to become more caring and confident servant leaders. Through team-building activities, group discussions and personal reflection, you’ll discover your values, how you relate to others and how you can collaborate, lead and problem-solve to achieve more for yourself, your schools and your communities. Check out Virtual key Leader.

Review 2020 virtual administrator training sessions

October 21, 2020

Builders Club Administrator Training – 8 p.m. EDT

Need additional assistance?

If you have questions or need additional assistance contact Lisa Pyron.

Phone: 1-317-317-217-6168

Email: lpyron@kiwanis.org

Administrator Resources